Vacancies 

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Vacancies

The Eastern Cape Development Corporation does not endorse or tolerate any fraud, bribery/corruption or job selling. Please report such instances to the Toll-free Tip-off number: 0800 116 655. The ECDC does not accept unsolicited applications or CVs from recruitment agencies and/or search firms, and will consequently not be held liable for payment of placement and/or searching fees.

OPEN VACANCIES 

SENIOR MANAGER - OFFICE OF THE CEO

GRADE 18 (Total Cost to Company)

To provide professional support to the CEO, manage the CEO Office’s daily operations, and play a monitoring and oversight role associated with the functions of the CEO.  
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SENIOR MANAGER: FINANCIAL ANALYST / SENIOR BUSINESS ANALYST

GRADE 18 (Total Cost to Company)  (3-year fixed term contract)

To lead the ECDC operations’ commercialisation by providing strategic business and financial analysis services and reviewing business and project proposals and related business processes from end-to-end to identify and mitigate operational, financial and technological risks and explore opportunities to improve operational efficiency and maximise returns on identified initiatives and projects.
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PROPERTIES FACILITIES MANAGER (MTHATHA)

GRADE 14 R 454 924 - R 556 018 (Total Cost to Company)

The Properties Facilities Manager will report to Head Properties. To plan and manage the operation and maintenance of ECDC facilities and plants to prolong their life cycle and achieve a high level of customer satisfaction. 
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DETAILED ADVERTS

SENIOR MANAGER - OFFICE OF THE CEO 

GRADE 18 (Total Cost to Company) (3-year fixed term contract)

To provide professional support to the CEO, manage the CEO Office’s daily operations, and play a monitoring and oversight role associated with the functions of the CEO

KEY DUTIES AND RESPONSIBILITIES

The Key Performance Areas will encompass:

Manage the ECDC's strategic programmes located in the Office of the CEO

  1. Manage ECDC strategic programmes located in the Office of the CEO

  2. Support and assist CEO in managing any professionals/consultants responsible for strategic programmes

  3. Support the CEO in managing and liaising with key stakeholders including clients, Department of Economic Development, Environmental Affairs and Tourism and the Office of the Premier.

  4. Provide, through professional staff in the office, logistical support and advice with regards to meetings, workshops, etc. with our partners

  5. Co-ordinate and perform an oversight and monitoring role towards ensuring that the ECDC resources/input add value to the work of our strategic partners

 

Manage relations of importance to the CEO

  1. Coordinate the submission of monthly progress reports to strategic partners

  2. Hand over programme-to-programme managers

  3. Represent the office of the CEO in various for a and meeting as directed by the CEO

  4. Facilitate meetings between internal ECDC staff and representatives of potential partner organisations

  5. Keep CEO apprised of progress and/or challenges at all times

  6. Perform any other functions that may be determined by the CEO from time to time.

 

To provide the CEO with professional support with her monitoring and oversight role

  1. Ability to analyse media coverage and public perceptions of the ECDC

  2. Monitor directors’ performance around corporate targets

  3. Report deviances which have implications for non – compliance with a view to influencing corrective actions, to the CEO.

  4. Track implementation of EXMA decisions and provide CEO with quarterly progress reports

  5. Co-develop / write CEO report to Board

  6. Attend EXMA and Board meetings with a view to picking up essential issues for the CEO’s attention and/or for developing actions

  7. Prepare and present CEO office submission to EXMA and Board meetings

  8. Provide support in ensuring conclusion of partnerships initiatives initiated by the CEO

  9. To provide the CEO with administrative support for the Office’s overall effective and efficient functioning

  10. Delivery monitoring support including task tracking and performance risk management including special projects

  11. Ensure streamlining and functioning of all administrative systems and processes in the Office

  12. Maintain all records including the flow of documents and correspondence to and from the CEO and the Office in general

  13. Effective/efficiently manage the scheduling of the CEO’s time maintaining the balance and coordination with the other executive.

  14. Unit corporate function delivery co-ordination e.g. timeous report submission to the IDT management structures

 

Ensure optimal management of the human capital in the unit

  1. Create a harmonious employee relations environment in the unit

  2. Ensure the development of employees within the unit to meet the unit’s operational objectives

  3. Ensure the development of the desired organisational culture in the unit

  4. Ensure the management of employee performance.

  5. Establish and institutionalize effective communication process within the office

  6. Establish, institutionalize and maintain a professional image and culture of the unit in line with the organisational values.

  7. Manage and ensure the CEO meet with the Unit on a monthly basis

  8. Schedule bi-annual performance review meetings for the unit

 

Prepare and manage a realistic budget for the Office of the CEO

  1. Prepare unit budget in accordance with the organisation’s laid down guidelines

  2. Monitor budget’s expenditure

  3. Ensure that all known strategic programmes have budgets before they commence

  4. Query/report on variances and provide CEO with an analysis report for the variances

  5. Keep track of expenditure does not exceed budgeted expenditure.

  6. Compiles the budget for anticipated expenditure in the office of the CEO; processes invoices for expenses incurred by the office of the CEO.

  7. Ensure adherence to the procurement policies and procedures of the IDT

 

Policy Advocacy

  1. Provide input on National and Provincial industrial parks and SEZ policy

  2. Lobby for incentives for industrial parks and SEZ's

 

Administration

  1. Update project database

  2. Write and distribute project reports

  3. Initiate publication of success stories

  4. Initiate publication of project specific brochures

  5. Financial management

 

Packaging Projects

  1. Identify opportunity

  2. Prepare a business proposal incorporating relevant and existing information

  3. Prepare sound investment value proposition

  4. Packaging of investment projects fom concept to transaction

 

QUALIFICATIONS

  1. A post graduate qualification in commerce/public administration/engineering/development or related field.

  2. Minimum 10 years work experience of which 5 years should be at research, administration, development management, and/or project management role at middle management or senior consultant level

 

APPLICATIONS:

  1. This is a fixed term contract, and the successful candidate will be subjected to signing a performance contract.

  2. Candidates that meet the outlined requirements should submit their applications along a detailed CV with at least three contactable references, certified copies of educational qualifications, identity document and valid driver’s license.

  3. Background checks and verification of qualifications will be conducted on the shortlisted candidates.

  4. If you have not been contacted within 8 weeks after the closing date of the advertisement, do regard your application as unsuccessful.

In making these appointments, the ECDC reserves the right to apply the principles enshrined in the Employment Equity Act, its policies and plans.

All submissions to be sent to:

Talent Consultant

Tel: 043 704 5783

Email: humanresources@ecdc.co.za

 

Closing date: 2 December 2021

SENIOR MANAGER: FINANCIAL ANALYST / SENIOR BUSINESS ANALYST

GRADE 18 (Total Cost to Company)  (3-year fixed term contract)

To lead the ECDC operations’ commercialisation by providing strategic business and financial analysis services and reviewing business and project proposals and related business processes from end-to-end to identify and mitigate operational, financial and technological risks and explore opportunities to improve operational efficiency and maximise returns on identified initiatives and projects.

 

KEY DUTIES AND RESPONSIBILITIES

The Key Performance Areas will encompass:

Financial

  1. Evaluate internal business and financial plans as well as business plans related to proposed projects and commercial opportunities

  2. Assess credibility and commercial compatibility of procurement plans related to projects

  3. Ensure that adequate funding plans are available for projects before they are approved

  4. Review investments in subsidiaries, associates and other initiatives to ensure better returns for the ECDC

  5. Evaluate the Group structure and related agreements to ensure better financial governance and monitoring to maximise value creation and returns

  6. Ensure that there is effective reporting to the Executives, the Board, related stakeholders

 

Customer / Stakeholders

  1. Assess the developmental strategy targets for each division

  2. Provide support to executives to identify risks related to proposed projects

 

Internal Processes

  1. Design systems for the effective assessment of projects

  2. Perform risk assessments on proposed projects and design controls to mitigate such risks.

  3. Ensure that policies relating to project management and implementation of projects are developed or reviewed

 

Organisational capacity

  1. Identify skills gaps within various divisions and identify cost effective training opportunities

  2. Perform a person to post matching exercise

  3. Conduct cost vs benefit assessments to establish whether permanent posts are required or whether consultants should be procured.

  4. Ensure that adequate budgets are available or alternatively explore opportunities for leveraging of existing funds

 

Governance and Compliance

  1. Review and update the existing compliance framework and related policies

  2. Review effectiveness of current governance structures

 

Risk Management

  1. Evaluate adequacy of Risk Management processes and policies

  2. Review and provide input into the strategic risk management process

  3. Assist in developing and implementing a combined assurance action plan

 

QUALIFICATIONS

  1. CA(SA) / CIMA / MBA or equivalent qualification (Commerce qualification)

  2. A minimum of 5 years’ experience in a leadership or senior management position / Senior Consultant

  3. A minimum of 10 years’ financial / commercial experience (across the private and public sector)

  4. An experience within a financial or commercial analytical/research role will be an advantage

 

APPLICATIONS

  1. This is a fixed term contract, and the successful candidate will be subjected to signing a performance contract.

  2. Candidates that meet the outlined requirements should submit their applications along a detailed CV with at least three contactable references, certified copies of educational qualifications, identity document and valid driver’s license.

  3. Background checks and verification of qualifications will be conducted on the shortlisted candidates.

  4. If you have not been contacted within 8 weeks after the closing date of the advertisement, do regard your application as unsuccessful.

  5. In making these appointments, the ECDC reserves the right to apply the principles enshrined in the Employment Equity Act, its policies and plans.

 

All submissions to be sent to:

Talent Consultant

Tel: 043 704 5783

Email: humanresources@ecdc.co.za

Closing date: 2 December 2021

PROPERTIES FACILITIES MANAGER (MTHATHA)

GRADE 14 R 454 924 - R 556 018 (Total Cost to Company)

 

The Properties Facilities Manager will report to Head Properties. To plan and manage the operation and maintenance of ECDC facilities and plants to prolong their life cycle and achieve a high level of customer satisfaction

KEY DUTIES AND RESPONSIBILITIES

The Key Performance Areas will encompass:

Managing Computer Aided Facilities Management System

 

Monitoring vacancies.

  1. Keep up with development and trends in Computer Aided Facilities Management Technology;

  2. Design and prepare customized reports for various clients;

  3. Design and develop required reports for Maintenance Management;

  4. Continuously improving the systems and automate as far as possible;  

  5. Continuously improve the systems and automate as far as possible;

  6. Ensure that vacant sites are secured from vandalism and illegal occupation.

Manage systems administration.

  1. Ensure that all systems administration is up to date;

  2. Constantly ensure that CAFMS processes are aligned with ECDC Policies and Procedures;

  3. Continuously streamline and improve the Call Centre maintenance processes;

  4. Ensure the system is updated with release updates;

  5. Ensure all necessary upgrade are conducted;

  6. Ensure all backups are carried out and done.

Train and develop ECDC staff in the implementation of CAFMS.

  1. Ensure that all relevant maintenance staff are adequately competent in the operation of CAFMS;

  2. Ensure maintenance managers and building inspectors are adequately competent in viewing and extracting relevant management information;

  3. Ensure that maintenance managers, building inspectors and maintenance help desk / admin staff are kept abreast of ongoing CAFMS developments.

Manage Call Centre / Help Desk operations.

  1. Constantly ensure that Facilities Management Software Programme processes are aligned with ECDC Policies, Procedures and SLA’s.;

  2. Ensure that all problems are handled efficiently and effectively.

  3. Ensure that all problems logged with the Call Centre are dealt with in accordance with ECDC Policies and Procedures and Client SLA’s;

  4. Ensure all purchase orders are followed up and closed off;

  5. Ensure that there is proper follow up with contractors;

  1. Ensure that Call Centre complies with ECDC Procurement Policy;

  2. Ensure all incoming telephone calls, e-mails and faxes are dealt with promptly;

  3. Ensure all clients and tenants are dealt with professionally;

  4. Ensure all documentation is completed correctly;

  5. Continuously streamline and improve the Call Centre maintenance processes;

  6. Timeously update of day to day contractors / service providers database and service contracts.

Manage maintenance works approval and compliance.

  1. Final assessment and approval of received quotations for proposed maintenance works;

  2. Management of tender administration for Opex Projects;

  3. Ensure timeous approval of Purchase Orders for maintenance works;

  4. Approve maintenance orders within delegated authorities;

  5. Provide Property Managers with weekly report on weekly orders placed;

  6. Follow up on all approvals outside delegation and ensure timeous approval;

  7. Report all approvals, delaying the work requests, to the Property Managers;

  8. Undertake life cycle analysis of all fixed plant prior to the approval of any proposed maintenance repairs work;

  9. Review As Built Plans / Drawings prior to acceptance and approval by municipality for compliance and safekeeping thereof;

  10. Ensure the implementation and monitoring of the PMBOK Principles (11No.) to each and every proposed maintenance works to be undertaken by service providers, i.e (Time, Cost and Quality Management, etc.);

  11. Monthly reports on all approved, in progress and completed maintenance works including cost reports as scheduled;

  12. Management and evaluation of variations on planned maintenance works;

  13. Management of SLA’s including benchmarking for service contracts;

  14. Manage the monthly evaluation and reports on service providers’ performance for grading purposes;

  15. Management of service providers’ database, compliance with legislation, (OHSA, CIDB & SARS) and standard building regulations.

Report on Call Centre activities and liaise with internal clients.

  1. Prepare report on status and costs for fortnightly and monthly meetings;

  2. Ensure circulation of minutes of all meetings within three days;

  3. Send report to Clients 48Hrs before respective meetings;

  4. Coordinate and participate in fortnightly and monthly meetings with clients.  

  5. Take corrective action when complaints are received from Clients;

  6. Prepare management reports for General Manager;

  7. Prepare a coordinated monthly report from Property and Maintenance Managers including Building Inspectors based on maintenance issues;

  8. Inform Clients through Property Managers of any serious problems.

Manage service levels

Inducting staff

  1. Manage and ensure that response time, quality and cost related data per activity for all locations is acquired and captured accurately;

  2. Establish and manage response times, quality and cost;

  3. Report on non-approved deviations from agreed service levels and recommend to the General Manager the contractors to be removed from contractors’ shortlist / database.

Manage and ensure a climate of continuous service excellence

  1. Monitor client satisfaction levels continuously;

  2. Take corrective action;  

  3. Submit client satisfaction / dissatisfaction reports to General Manager on weekly bases.

Provide Client Liaison

  1. Attend Client liaison meetings;  

  2. Promptly resolve and clear client queries;

  3. Ensure minutes are taken and distributed to Clients and relevant Technical Services staff.

Manage the accurate recording of maintenance costs and documentation

  1. Manage the receipts of all invoices for correctness and value for money prior to the final approval for payment;

  2. Manage and ensure accurate capturing of all information;

  3. Ensure the payment approval as per delegations is arranged and documentation forwarded to Property Managers;

  4. Ensure that invoices for electrical work and new geyser installations are accompanied by Certificates of Compliance from registered / accredited Electrical Contractors and are varified for correctness and compliance , then signed off by ECDC’s Industrial Technician with wiremans license as recipient or by any other electrical specialist with wiremans license nominated by ECDC prior to approval for payment;

  5. Ensure that all documentation going to the Property Management Section or to the General Manager is correct and all the necessary documentation is attached and completed correctly.

Managing technical aspects

Receive and allocate Maintenance Budgets for various clients.

  1. Agreed budget is allocated to appropriate maintenance category, location and project on Maximo (Existing) / CAFMS – (Proposed).

Manage maintenance Budgets per capacity.

  1. Manage expenditure per maintenance category and against budget;

  2. Manage the procurement in terms of BEE policy and targets.

Report on Budget Variances.

  1. Analyse and report on maintenance categories and report on financial variances when they occur;

  2. Prepare monthly reports for maintenance expenditure versus budget and expenditure per maintenance category;

  3. Prepare monthly reports of actual expenditure versus budget / projections for presentation at monthly client liaison meetings with Property Management;

  4. Prepare maintenance expenditure per location report for Leasing Managers.  

Managing Human Resources

  1. Managing employee levels;  

  2. Ensure appropriate staffing levels are maintained;

  3. Ensure selection interviews are professionally conducted;

  4. Ensure follow-up and exit interview information is utilized;

  5. Ensure employees are provided with appropriate resources

Develop Employees  

  1. Ensure induction of new employees within one month of commencement;

  2. Ensure each employee has an up to date Job Portfolio;

  3. Identify training needs of employees in conjunction with each and every employee;

  4. Compile a development programme with each employee;

  5. Follow up on completion of training to ensure transfer of learning and skills.

Manage employee performance

  1. Determine appropriate performance goal with employees;

  2. Assess employee performance;  

  3. Assess employee performance informally daily and give feedback;

  4. Identify training needs and compile individual development programmes;

  5. Manage unacceptable performance appropriately;

  6. Monitor service to clients.

Implement policies, procedures and work schedules

  1. Communicate management decisions timeously and effectively to employees;

  2. Monitor adherence to policies and procedures;

  3. Anticipate and manage peaks and lows in work-loads;

  4. Provide input on policy and procedure enhancement.

Manage the implementation of Employment Equity Strategies

  1. Provide realistic input in the compilation and revision of annual targets;

  2. Actively monitor the achievement of EE targets;

  3. Manage obstacles in achieving these targets appropriately;

  4. Manage diversity effectively and resolve conflict effectively.

QUALIFICATIONS

  1. B Tech Degree in built environment and project management

  2. 3 years relevant experience in a built environment discipline, facilities management and advanced experience in Computer Literacy especially MS Projects, Micro / Win Q.S. packages.

APPLICATIONS

  1. This is a fixed term contract, and the successful candidate will be subjected to signing a performance contract.

  2. b. Candidates that meet the outlined requirements should submit their applications along a detailed CV with at least three contactable references, certified copies of educational qualifications, identity document and valid driver’s license.

  3. c. Background checks and verification of qualifications will be conducted on the shortlisted candidates.

  4. d. If you have not been contacted within 8 weeks after the closing date of the advertisement, do regard your application as unsuccessful.

  5. e. In making these appointments, the ECDC reserves the right to apply the principles enshrined in the Employment Equity Act, its policies and plans.

All submissions to be sent to:

Talent Consultant

Tel: 043 704 5783

Email: humanresources@ecdc.co.za

 

Closing date: 2 December 2021