ECDC supply chain management

Prospective suppliers who wish to pursue opportunities within the Eastern Cape Development Corporation are encouraged to self-register on the Central Supplier Database National Treasury’s Central Supply Database.

The Central Supplier Database is a database of organisations, institutions and individuals who can provide goods and services to government.

The CSD is government’s single source of key supplier information and provides consolidated, accurate, up-to-date, complete and verified supplier information to procuring organs of state.

This self-registration application represents an expression of interest from the supplier to conduct business with the South African government. Once submitted, your details will be assessed for inclusion on the Central Supplier Database.

 

ECDC's procurement policy

  • For purchases under R50,000 three quotations are required.
  • Purchases over R50,000 are referred to ECDC’s Procurement Committee which comprises executive management and which meets every alternative Monday morning.
  • On selection of a supplier an order will be issued.

 

In determining the services providers to use, the corporation administers a structured approach with points awarded for various criteria. Criteria that come under consideration are:

  • Participation of Previously Disadvantaged Individuals (PDls)
  • Resident in the province
  • Cost
  • Skills, experience and expertise
  • Turnaround time.

 

ECDC payment process

Documentation

  • To ensure prompt payment for goods and services rendered, it is imperative that all suppliers’ supporting documentation makes reference to a valid ECDC order.
  • Suppliers should always request from ECDC staff a valid order before commencing any work.
  • The only exception to the aforementioned will be in cases of emergencies.
  • In such instances suppliers must ensure that a valid order is obtained from the relevant ECDC staff member during the course of the next working day.
  • The unit does not process invoices without an order number.

 

Payment process

  • When goods arrive or services are rendered the relevant manager signs that they have been satisfactorily received.
  • The invoice and order are then submitted to the Finance Unit to authorise payment.
  • The Finance Unit endeavours to issue cheques and effect payments for SMEs within three working days after receipt by the unit of all required documentation viz: invoice, order number and approval by unit head.
  • Non-SMEs are paid in accordance with normal accepted business practise or according to negotiated terms.
  • Suppliers should appreciate that although the unit endeavours to affect prompt payment, invoices and suppliers’ claims are often submitted to the regional offices where the service was rendered.
  • Time should be allowed for these documents to be forwarded to the unit at Head Office
  • The preferred payment method is electronic transfer. Suppliers are requested to supply their banking details on correspondence. This will ensure a prompt payment process.